Parents Association


St. Mary's Parents Association have contributed financially to the following:

  • Landscaping around the new school building
  • New lockers for all students
  • Shelves fitted to all lockers to allow further storage
  • Book trolleys purchased for school library
  • Picnic tables and benches outside the general purpose area
  • Two contributions made to the cost of refurbishing the Prayer Room
  • Trophy/display cabinet in reception area dedicated to the memory of Mr. Gerard Healy
  • 30 Gym Mats for P.E.

We also participate in:

  • Whole School Evaluation
  • Reviewing school policies and procedures
  • School open nights

We hope to further contribute to the following:

  • Restocking of School Library
  • Promoting Oral Irish in the school

We have recently fundraised as follows:

  • Church Gate Collections
  • Bag Packing in Dunnes


The Parents Association is elected by the parents/guardians of the school on an annual basis. Meetings are held every second month to every month. Their AGM is in September.

The members of the Parents Association for the academic year 2019/2020, who were elected at the AGM in October are:

Chairperson:   Geraldine Cotter


Secretary:  Marie O'Shea


Treasurer:   Carmel Sheehan


Nominees to Board of Management:      Gerard Murphy and Nora Duarte


All parents of pupils in St. Mary's are members of the Parents Association


Any of the above people can be contacted through the school.


St. Mary's Secondary School Parents Association are afficiated with the National Congress of Catholic Schools Parents Associations. (CSPA)

Watch out for regular updates on this website. 

The Constitution of the Parents Association

St. Mary's Secondary School, Macroom, Co Cork



The association shall be known as St. Mary's Secondary School Parents Association. It is recognised by the school management as an autonomous body organised and run by parents in keeping with its aims and objectives. The purpose of the Parents Association is to provide a structure through which the parents/guardians of children attending the school can work together for the best possible education of their children. The parents association will work with the Principal, staff and Board of Management to build an effective partnership between home and school.

Aims & Objectives:

  • To further the Catholic and educational objectives of the school.
  • To inform and consult parents regarding school policy, plans and activities, (however the association will not be involved in matters relating to the internal administration of the school).
  • To encourage parent participation in promoting the well being and interests of the pupils of the school.
  • To ensure that parents are informed of developments in education.
  • That parents have an effective voice in such developments.



This may be necessary but is not the main function of the Parents Association.



The committee meet every month and additional meetings may be held if required.


If the Parents Association becomes affiliated to the CSPA (Congress of Catholic Secondary School Parents Association) the following aims and objectives can also be included:

To comply with the Catholic ethos and educational objectives of the school

Two parent representatives elected by the Parents Committee to attend the CSPA meetings will inform the Parents Association of:

  • Any developments in education
  • Ensure that they have an effective voice in such developments
  • That they are free to choose the type of school they wish for their children
  • That Catholic schools will continue to be available and that principles of discrimination in expenditure between Voluntary Secondary Schools and other second level schools will be enacted in legislation.

Membership of the Parents Association

All parents/guardians of children attending St. Mary's Secondary School are deemed members of the Parents Association.

The Committee of the Parents Association and the Annual General Meeting (AGM)

  • The Parents Association shall hold an AGM each year not later than the 30th September, or the nearest convenient date within one week.
  • The Secretary shall convene the meeting, in consultation with the Chairperson, by giving notice of the meeting through the school at least 7 days before the appointed date.

Purpose of the AGM:

  • To receive a report from the Principal regarding the activities at the school during the last school year.
  • The Chairperson will give a report on the workings of the association and its achievements during the last school year
  • The Secretary will read the minutes of the last AGM and matters arising will be discussed.
  • The Treasurer will give a written financial report on the last school year
  • A speaker may give a talk on a specific subject/topic.
  • Parents/guardians who wish to become members of the parents association committee will submit their names and contact details to the secretary prior to the AGM or names can also be taken at AGM
  • Any amendment to the constitution shall be passed by a simple majority attending the AGM. Notice of the proposed amendment should be submitted to the secretary in writing.

The Committee of the Parents Association:

Parents/guardians who put their names forward at the AGM shall be deemed members of the Parents Association Committee if elected.

There should be a minimum of 6 members and a maximum of 15 members.

At the first committee meeting at the AGM the members shall elect a Chairperson, Vice Chairperson, Secretary, Vice Secretary, Treasurer, Vice Treasurer and if possible a PRO.

In the event of a member/officer of the Parents Association Committee resigning, the committee can co-opt a parent/guardian to the vacancy until the next AGM.

The Parents Association Committee shall meet every second Tuesday of every month unless other meetings are deemed necessary.

All decisions of the committee shall be decided by a simple majority.

A quorum at a meeting shall consist of four ordinary members and two officers (i.e. Chairperson, Vice Chairperson, Secretary etc.,)

All membership is valid provided members have a child attending the school.

The work of the Parents Association Committee:  This is the team that will manage the tasks of the association on behalf of the parent body (members).  At the AGM the committee will report to the parent body about its work.


Role of Officers on the Parents Association:

The Chairperson: is responsible for the conduct of the meetings, endeavours to let all view points be heard and comes to clearly stated resolutions. The Chairperson ensures that meetings start on time and keep to an agenda.

The Vice Chairperson:  takes over the Chairperson's duty of if the Chairperson is not available.

The Secretary:  records the minutes, informs the members of the forthcoming meetings, prepares the agenda, writes and receives correspondence on behalf of the Parents Association and brings all correspondence to the notice of the members.

The Vice-Secretary:  takes over from the secretary when he/she is not available.


The Treasurer:  is responsible for keeping the accounts of the parents Association's finances. The Treasurer will give an account of the income and expenditure at each committee meeting and a written statement at the A.G.M. The bank account(s) will be in the Parents Association's name and the Treasurer and another committee officer must sign cheques drawn on the account.

The Vice-Treasurer:  takes over from the treasurer when he/she is not available.

The P.R.O.:  is responsible for updating information on website, planning, developing and implementing PR strategies.



Committee Members:  are the parents/guardians who are elected to the committee at the A.G.M.

Board of Management - Parents Nominees:

The committee of the Parents Association shall organise an election to elect from the parent body two parent nominees to the Board of Management

All parents/guardians of pupils in the school shall be eligible for election

Notice shall be sent to all parents two weeks before the election.  Nominations and consent to be elected should be received seven days before the election.  Nominations of a parent or guardian may be taken from the floor at the time of the election.

If there are more than two candidates a secret ballot can be held.

Parents elected to the Board shall be members of the committee of the Parents Association but will not hold an officers post.

As the purpose of parents being on Boards of Management is to be included in the process of managing the school it is important that relevant information is available.  Therefore two primary duties of parent nominees on the Board of Management are:

  • To seek to represent parents views at Board of Management meetings
  • To report back to the Parent Association and keep them informed of matters that are relevant to their participation in the partnership between the school and parent.

Extraordinary General Meeting:

An Extraordinary General Meeting (EGM) may be requisitioned at the written request of not less than 5% of the parent body stating the reason for such a meeting.

10% of the parent body shall form a quorum of such meetings. Otherwise the rules of conduct shall be similar to those for the AGM.

The Honorary Secretary shall within one month of receiving a properly constituted request for an EGM summon a General meeting of the Association, stating the purpose for which the meeting is called. This shall be the only business that shall be dealt with at such meetings.


The National Council for Curriculum and Assessment website is helpful for all the Education Partners:


Download this file (About Stacks.pdf)About Stacks.pdf[ ]455 kB
Download this file (Annual Report to Parents 2010 2011.pdf)ANNUAL REPORT TO PARENTS 2010 - 2011[ ]126 kB

Contact Us

St Marys Macroom

Tel: 026 41544

Fax: 026 42723

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